Understanding Our Transparent Data Practices

Cookie Policy - Deed Polls Online

For ease of understanding, all such technologies are referred to as "Trackers" within this document, unless a distinction is necessary. For instance, while cookies can be used in both web and mobile browsers, discussing cookies in the context of mobile apps, which rely on browser-based trackers, would be inaccurate. Thus, the term cookies is specifically used here to denote that particular type of tracker.

Some uses of trackers may require the user's consent. When consent is given, it can be withdrawn at any time by following the instructions in this document.

Deed Polls Online utilises trackers managed directly by the owner (known as "first-party" trackers) and trackers that enable services provided by a third party (referred to as "third-party" trackers). Unless specified otherwise in this document, third-party providers may access the trackers they manage.

The validity and expiration of cookies and similar trackers vary, depending on the lifespan set by either the owner or the relevant provider, with some expiring at the end of the user’s browsing session.

In addition to the information specified within each category below, users may find more detailed and up-to-date information on lifetime specifications and other relevant details (such as the presence of additional trackers) in the privacy policies of the respective third-party providers or by contacting the owner.

Activities Essential for Deed Polls Online’s Operation and Service Delivery

Deed Polls Online uses technical cookies and similar trackers to perform activities that are strictly necessary for the operation or delivery of the service.

Other Activities Involving Trackers

Experience Enhancement

Deed Polls Online employs trackers to improve the quality of the user experience and enable interactions with external networks and platforms.

Displaying Content from External Platforms

This service allows users to view content hosted on external platforms directly from the pages of Deed Polls Online and interact with them. These services, often referred to as widgets, are small elements placed on a website or app that provide specific information or perform a particular function, often allowing for user interaction. Even if users do not utilise the service, it may still collect web traffic data for the pages where it is installed.

Google Fonts (Google Ireland Limited)

Google Fonts is a typeface visualisation service by Google Ireland Limited, enabling Deed Polls Online to integrate such content into its pages.

Personal Data processed:

Trackers and Usage Data.

Place of processing: Ireland – Privacy Policy.


Deed Polls Online uses trackers to measure traffic and analyse user behaviour, aiming to improve the service.AnalyticsThe services in this section allow the owner to monitor and analyse web traffic and track user behaviour.

Google Analytics 4 (Google Ireland Limited)

Google Analytics 4, provided by Google Ireland Limited ("Google"), is a web analysis service. Google uses the collected data to track and examine the use of Deed Polls Online, prepare reports on its activities, and share them with other Google services. Google may also use the data to personalise ads in its own advertising network. IP addresses are used at collection time but are discarded before data is logged in any data center or server. More information is available in Google’s official documentation.

Personal Data processed: number of users, session statistics, trackers, and usage data.

Place of processing: Ireland – Privacy Policy – Opt Out.

Storage duration:

_ga: 2 years

ga*: 2 years

Managing Preferences and Consent Withdrawal

Users can manage tracker preferences directly within their device settings, for example, by blocking the use or storage of trackers.When tracker use is based on consent, users can provide or withdraw consent by setting their preferences within the cookie notice or updating preferences through the relevant consent-preferences privacy widget, if available.Previously stored trackers, including those used to remember initial consent preferences, can be deleted through browser or device features, such as clearing browsing history.

For third-party trackers, users can manage preferences through the opt-out link provided (if available), using the means indicated in the third party's privacy policy, or by contacting the third party.

Locating Tracker Settings

Information on managing cookies in commonly used browsers can be found at the following addresses:

- Google Chrome
- Mozilla Firefox
- Apple Safari
- Microsoft Internet Explorer
- Microsoft Edge
- Brave
- Opera

Users may also manage certain mobile app trackers by opting out through relevant device settings, such as the device advertising settings for mobile devices or general tracking settings.

Consequences of Denying Tracker Use

While users are free to choose whether or not to allow tracker use, please note that trackers help Deed Polls Online provide a better experience and advanced functionalities. If users choose to block trackers, the owner may be unable to offer these features.

Owner and Data Controller

Deed Polls Online, 3rd Floor, 86 Paul St, London, UK EC2A 4NE

Owner contact email: support@deedpolls-online.co.uk

As the use of third-party trackers through Deed Polls Online cannot be fully controlled by the owner, any specific references to third-party trackers are indicative. For complete information, users are advised to consult the privacy policies of the respective third-party services listed in this document.

Due to the complex nature of tracking technologies, users are encouraged to contact the owner for further information on the use of such technologies by Deed Polls Online.

Definitions and Legal References

Personal Data (or Data): Any information that, directly, indirectly, or in connection with other information, allows for the identification or identifiability of a natural person.

Usage Data: Information collected automatically through Deed Polls Online (or third-party services employed by Deed Polls Online), which can include: the IP addresses or domain names of the computers used by users, URI addresses, the time of the request, the method used to submit the request to the server, the size of the file received in response, the numerical code indicating the server's response status, the country of origin, the features of the browser and operating system used by the user, the various time details per visit (e.g., the time spent on each page within the application) and the path followed within the application, with special reference to the sequence of pages visited, and other parameters about the device operating system and/or the user's IT environment.

This document informs users about the technologies that assist Deed Polls Online in achieving the purposes outlined below. These technologies enable the owner to access and store information (e.g., through the use of cookies) or utilise resources (e.g., by running scripts) on a user’s device during their interaction with Deed Polls Online.

User: The individual using Deed Polls Online, who, unless otherwise specified, coincides with the Data Subject.

Data Subject: The natural person to whom the Personal Data refers.

Data Processor (or Processor): The natural or legal person, public authority, agency, or other body which processes personal data on behalf of the controller, as described in this privacy policy.

Data Controller (or Owner): The natural or legal person, public authority, agency, or other body which, alone or jointly with others, determines the purposes and means of processing personal data, including the security measures concerning the operation and use of Deed Polls Online. The Data Controller, unless otherwise specified, is the owner of Deed Polls Online.

Deed Polls Online (or This Application): The means by which the personal data of the user is collected and processed.

Service: The service provided by Deed Polls Online as described in the relative terms (if available) and on this site/application.

European Union (or EU): Unless otherwise specified, all references made within this document to the European Union include all current member states to the European Union and the European Economic Area.Cookie: Cookies are trackers consisting of small sets of data stored in the user's browser.

Tracker: Tracker indicates any technology (e.g., cookies, unique identifiers, web beacons, embedded scripts, e-tags, and fingerprinting) that enables tracking of users, for example, by accessing or storing information on the user’s device.

Legal Information: This privacy policy relates solely to Deed Polls Online, if not stated otherwise within this document.

Regular Updates to Our Cookie Policy

At Deed Polls Online, we recognise the dynamic nature of digital privacy laws and the importance of keeping our practices up to date to ensure the highest standards of compliance and user protection. Therefore, we are committed to conducting regular reviews and updates of our Cookie Policy.

This approach allows us to adapt to new legal requirements, technological advancements, and best practices in data protection and privacy.

Why We Update Our Cookie Policy

Legal Compliance: As laws and regulations evolve, particularly those concerning digital privacy such as the GDPR and PECR in the UK, we must adjust our policy to remain compliant. These changes are essential to protect both our users and our organisation from legal risks.

Technological Changes: The digital landscape is continuously changing, with new technologies, cookies, and tracking methods emerging. Regular updates ensure that our policy accurately reflects the technologies we use to provide the best possible experience on our website.

User Preferences and Expectations: User attitudes towards privacy and data protection are also evolving. We update our cookie policy to align with these expectations, ensuring transparency and giving users control over their data.

How We Notify You of Updates

Whenever we update our Cookie Policy, we take steps to ensure that you are informed and aware of these changes:

Notification on Our Website: We will post a notice on our website highlighting that the Cookie Policy has been updated, allowing you to review the changes at your convenience.

Email Notification: If we have your email address, we may also send you a notification informing you of significant updates to our policy, ensuring that you are aware of any changes that might affect your rights or how we use cookies.

Accessibility of the Updated Policy: The updated Cookie Policy will always be accessible on our website, providing you with an opportunity to review it in full. We ensure that the policy is written in clear, straightforward language, making it easy to understand.

Your Role and Rights

Your understanding and consent are crucial to us. We encourage you to review the updated Cookie Policy whenever changes are made. This ensures that you are always informed about how we use cookies and how you can manage your preferences.

Remember, you have the right to adjust your cookie settings at any time, enhancing your control over your personal data.By keeping our Cookie Policy up to date and communicating these changes effectively, we at Deed Polls Online aim to foster a transparent and trustful relationship with our users, ensuring that your privacy is always protected and respected.

Last Updated: March 5, 2024